Customs Master Data Specialist

Mission/purpose of the Job

Secure that customs and/or export control classification & origin information, proofs and calculations used by Volvo are compliant and consistent. Improve data quality. Measure and audit internal operations end-to-end and relevant brokers’ performance regarding Master Data. Address deviations, initiate development if needed.

Key responsibilities/Accountabilities
  • Ensure that Classifications & Origin solicitations are done, compliantly & consistently, according to defined processes and in time as needed by operational or other function.
  • Maintain and review Classification Database.
  • Support Regional Customs and Trade to manage, develop and improve master data (HS Codes, Origin, and Export control) and related areas
  • Work closely with other departments and brokers to ensure compliance to customs Master Data regulations.
  • Identify Compliance Risks & Optimization opportunities within responsibility area
  • Secure an adequate level of Master Data Quality & Compliance Control by performing
    • Measures and analyzes on completion levels/ quality of Master Data.
    • Internal control regarding Master Data E2E. Secure Origin and preferential handling and status in supply chain.
    • Customs Broker Management.
    • Preparation and support of specific tasks for MD broker like the cleansing of Non active parts
    • MD support to external Customs clearance brokers in daily operations
    • Investigate and address Root Causes to Deviations and Escalations e.g. missing part
  • master info, part not in requests, HS deviations, after reminders in solicitation process etc
  • Lead /define and follow-up corrections and activities to address compliance deviations found.
  • Request for Additional codes and requirements linked to HS code needed for customs clearance and licenses, e g dual use codes
  • Assist in resolving issues in relation to customs tariff classification, and other import and export issues on a daily basis
  • Assist in reviewing import/export/customs related processes and support compliance enhancement/implementation programs
  • Provide support in dealing with Customs audit and investigation.
  • Day to day update the policies issued by Customs, MOFCOM and other government authorities and report to manager
  • Analyze classification change opportunities; Decide when Binding Tariff Information is beneficial and secure usage locally and regionally.
  • Analyze Duty optimization/ FTA analysis in depth and propose activities
  • Update solicitation documents when needed, acc to Volvo org structure and FTA requirements
  • Cooperate closely with Customs Developers, Customs Compliance Managers and Export Control Managers to identify needs and opportunities to develop or implement the Master Data processes within China and APAC region.
  • Implement processes and necessary routines within responsibility area according to road-map.
  • Propose improvements & contribute to strategic program (ideas & work)
  • Support and education within the Master Data area e.g. support for solicitation at Internal suppliers, and Customs Classification support
  • Questions connected to Export control (US content)
  • Know the rules - Keep updated on relevant regulations within Customs Master Data responsibility area.
  • Actively support overall company programs and policies related to Customs Compliance & Export Control.

Other Role C4V (Customs for Volvo Program) key user: support, training, development, CR specifications, implementation
  • System tests (new releases) with assistance of broker
  • Information and support to Logistics Projects Development
  • User guides and instructions up-to date
  • Update supplier information in relevant Master Data systems
  • Creating and signing Volvo certificates (as applicable according to local organization)

Essential educational and/or training qualifications and certificates
  • Degree in Logistics, International Business or Customs.
  • Formal training in the area and/or 3-5 years’ experience related to Customs Master Data
  • License of customs declarer certificate
  • Certification of HS code classification (Mechanical and Electric)

Preferred experience and knowledge

Required knowledge-level for the position
  • Good communication skills
  • Solid analytical and problem solving skills.
  • Structured work approach
  • Self-motivated, take initiatives to change process and procedures
  • Demonstrated ability to work independently without direct supervision.
  • Skills in building strong networks/relationships with other departments.
Necessary technical/functional/language skills
  • Strong knowledge and experiences in Customs Tariff Classification/ Export Control processes and regimes
  • Operation experience in Free Trade Zone/Bonded Warehouse
  • Demonstrated understanding of PRC Customs laws and regulations
  • Understanding of the Volvo Group Businesses
  • Good presentation skills. Excellent problem-solving, negotiation, writing, interpersonal and communication skills
  • Ability to work and self-learning independently in Customs area which always change quickly
  • As all documentation is in English, proficiency in the English language is required.

The Volvo Group drives prosperity through transport solutions, offering trucks, buses, construction equipment, power solutions for marine and industrial applications, financing and services that increase our customers’ uptime and productivity. Founded in 1927, the Volvo Group is committed to shaping the future landscape of sustainable transport and infrastructure solutions. Countless career opportunities are offered across the group’s leading brands and entities that share a culture of Trust, Passion, High Performance, Change and Customer Success. 

A new era is here. Technologies such as big data, automation and artificial intelligence are changing the way we look at manufacturing and logistics. Volvo Group Trucks Operations is the organization responsible for truck manufacturing and logistics within the Volvo Group and is shaping future industries.

Volvo Group Trucks Operations encompasses all production of the Group’s engines and transmissions as well as the production of Volvo, Renault and Mack trucks. The organization is also responsible for spare parts supplies to the Group’s customers and for designing, operating and optimizing logistics and supply chains for all brands. Together, Volvo Group Trucks Operations represents 30,000 employees at 30 plants and 50 distribution centers across the globe. Our global industrial footprint offers an opportunity for an international career in a state-of-the-art industrial environment, in which continuous improvement is the foundation. Join our teams as well!

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