Assistant to the Vice President Complete Vehicle Sweden

As the administrative Assistant to VP Sweden, you will be a member of the Complete Vehicle Management Team Sweden. You will play an important role in making our function run efficiently supporting the VP and Management Team Sweden and to ensure that communication flows well to the team of about 450 people as we work in a dynamic and fast-paced environment.
The role has the responsibility to assist and support the Vice President for Complete Vehicle Sweden (CV SWE) with administrative tasks and representing Complete Vehicle Sweden organization.

What you will do:

You will work closely to the VP with planning and organizing the agenda. Coordination is really a key strength. You will be using it to assist in management meetings, coordinate AMG meetings for CV SWE, strategy days and follow ups. You will be scheduling meetings, prepare agendas and identify, prioritize and surface topics and issues that requires VPs attention along with suggestions for mitigation or resolution.
You will manage the functional calendar rhythm, but also manage travel arrangements, administration and expenses reports.

Coordinating Leader dialogues and CV SWE all employees meeting is included in your responsibilities. Also creating communication material across CV SWE organisation, for example presentation, newsletters, pods and film will also be a part of your role.

You will collaborate with assistants and key stakeholders both inside CV SWE and across Volvo Group. You will also administrate EBD orders, coding invoices, mailforms and Fieldglass and approve in Faros and Origo.

Who are you?

To be successful in this position you need to be service minded and experienced in handling a wide range of administrative duties and executive support. You will be working in a high pace international environment that requires you to be well organized, flexible, and able to cooperate from time to time with people in a global context.

We also want you to have:

• Good judgment of priorities to organize and structure a wide range of issues in the most efficient way
• Ability to take ownership of the tasks
• Relevant education or experience from similar positions
• Fluent written and verbal English skills
• Excellent IT skills and ability to learn and use new IT tools and methods
• Experienced in senior stakeholder management, communication, and collaboration skills
• Proactive mindset and comfort with ambiguity to identify and solve issues

For further information, please contact:

Johan Hederstierna, Vice President Complete Vehicle Sweden, tel +46 7390 238 22, johan.hederstierna@volvo.com

Kindly note that due to GDPR, we will not accept applications via mail. Please use our career site.