Legal Assistant

Are you our new colleague? If you are service minded, like to take own initiatives and are prepared to work independently from time to time, then working as Assistant at the Legal Department of Volvo Construction Equipment in Eskilstuna might be the thing for you. The position would among other things include cross functional contacts both in and outside of Sweden. This position could be the new opportunity for you who are interested in learning and developing!
THIS IS US, YOUR NEW COLLEAGUES
The Volvo CE Legal Department is spread over the world. In Europe we are 7 lawyers; 2 at the head office in Gothenburg, 4 at the Brussels office and 1 in Eskilstuna and this is also where you will be based. You will be sitting in an open landscape which we share with nice and helpful colleagues from other departments within our company.
What will you do, as a Legal Assistant?
As a Legal Assistant your main task is to assist the Legal Counsel in Eskilstuna, to manage the Agreement Archive for Volvo CE AB, to manage the legal department’s team place with template agreements and to handle company registrations with the Swedish Authority for Company Registrations (“Bolagsverket”). The work may also from time to time include assistance to other Volvo CE lawyers in Europe. You will report to the Legal Counsel in Eskilstuna.
The assistance to Legal Counsel in Eskilstuna will include:
  • Assistance in preparing agreements, other legal documents and communication (internal and external)
  • Registration of the legal cases we work with
  • Perform meeting- and travel planning
  • Planning and arranging legal training sessions
  • Assist in preparing presentations
  • Participate in budget planning
  • Invoice handling and other dealings related to the cost center of Legal Department in Eskilstuna
  • Assist in the legal audit process
  • Handle notarization and legislation of documents
In addition to the assistance to the legal counsel, it will be your responsibility to manage the agreement filing system including registration of the agreements and other legal documents. You will see to that the register is up to date and contains valid agreements. You will also safe keep board meetings and shareholders meetings for Volvo CE AB.
In your role you are responsible for the Volvo CE Legal Team Place (an internal website for the Legal Department globally) where template agreements and other common information within the Volvo CE Legal Department are kept available and updated.
The role offers a fair share of challenges and problem solving as well as variation and personal development.
Who are you?
We are looking for you who are structured and are used to being careful and accurate in your work. You are a person who likes taking own initiatives, to work independently and is curious to learn new things. Since the time schedule for the team can change with short notice we believe you are flexible and enjoy multitasking. A lot of your work is confidential which makes it important that you act correct and discrete and have a high level of integrity. We also appreciate that you:
  • are a natural networker and see cooperation as a key element
  • are outgoing and social
  • have a good sense of humor
To succeed in this position we believe you are a service minded person and have good knowledge in Swedish and English, both written and spoken. It is beneficial if you have worked with administrative work with similar tasks before and have a genuine interest to learn. When you are up and running you will be able to work more independently and maybe see new initiatives that need to be taken to lift our organization to the next level.

For further information about the position, please contact

Legal Counsel, Jonas Olinder, +46 16 541 6471

About Us

The Volvo Group is one of the world’s leading manufacturers of trucks, buses, construction equipment and marine and industrial engines under the leading brands Volvo, Renault Trucks, Mack, UD Trucks, Eicher, SDLG, Terex Trucks, Prevost, Nova Bus, UD Bus and Volvo Penta.

Volvo Construction Equipment is a global company driven by passion, curiosity and by our purpose: to build the world we want to live in. We believe that only through imagination and teamwork can we develop a world that is cleaner, smarter and more connected. Our company culture reflects this belief through the care and trust it places in our customers, employees and suppliers. People are at the heart of our business. It is through our strong network of talented, enquiring and innovative minds that we have been able to pave the way towards a more sustainable future. The global construction industry is our arena and our employees are our greatest assets.

We can only continue to stand out as industry leaders through the people driving us forwards. Come be a part of our team and help us build tomorrow.

We want to get to know you

Application Process

Apply

An email confirmation will be sent as soon as you submit your application. After this, it is still possible to update your personal profile.

Interview

If selected for an interview, you will be contacted with information about the following process steps: second interview, assessments and references.

Selection

All candidates will be notified when a final candidate is selected for the job. You can choose for us to keep your resume in our database and activate a search agent that will look for other jobs that match your profile.

Introduction

When you begin your employment, you will receive an introduction to help you quickly become part of the team and start working with your tasks in the best possible way.

Testimonials

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