CS & Finance Executive

Position: Company Secretary & Finance Executive (CS & Finance Executive)
Purpose :
CS & Finance Executive position would be responsible for independently being in charge of Secretarial and Compliance matters, responsible to protect the company's reputation and compliance risk. Manage all accounting related activities for VFS India
Principal Responsibilities as CS:
Key Result Areas as CS:
  • Managing, Secretarial and Corporate Governance related to company secretary scope. Ensure compliance with applicable laws, regulations as well as ensuring adherence to internal group policies and procedures applicable to the Company.

Preparing and timely filing of returns, forms, applications with the office of the Registrar of Companies and filing of compliance reports, press releases, annual reports, etc. by and on behalf of the company as an authorized representative
  • Managing secretarial activities such as conducting Board and Committee Meetings, preparing agenda and minutes, liaison with sponsors, shareholders, directors and regulators and follow-up actions.
  • Monitor regulatory developments on applicable Company Secretarial matters and advise management from time to time on the key changes and initiate actions for ensuring compliance.

Lead the Corporate Secretarial function : Responsible for complying with Company Law, RBI Regulations and Guidelines, Conduct of Board Meeting and General Meetings of the Company and its subsidiaries, Maintenance of Registers and Records as required statutorily, Printing and Circulation of Annual Report etc.
  • Ensure a culture of compliance with the Volvo Way and Code of Conduct to ensure maintenance of business ethics and periodic review with best practices followed by other comparable organizations
  • Submission of applications to the Registrar of Companies, Department of Company Affairs. Ministry of Company Affairs for seeking approvals/ permissions;
  • Attending to Secretarial Audit related matters, discussion with the Auditors on various issues arising in the course of their Audit and seeking legal counsel/guidance as required.
  • Such other assignments as may be given by the Management from time to time.
Principal Responsibilities as Finance Executive:
· Preparation and finalization of accounts under Companies Act, Income Tax Act and as per the reporting guidelines of VFS, including but not limited to:
- Preparation of accounts, trial balance, balance sheet, upload in VFS Accounting System/s, reconciliation between India Accounting System and Global Accounting System
- daily reconciliation of all assets and liabilities ledgers
- preparation of dashboards for all accounts activities
- daily updating of manufacturing subventions report
- daily GL and lending reconciliation from system, and monthly manually reconciliation
- reconciliation and set-off of excess balances and dues
- daily income/expense booking and analysis
- BRS from accounts
- Daily maintenance of accounting in VFS India Accounting System
- Billing and broken period interest income accrual check
- Preparation for audit data for various audits
- Monthly reconciliation of debtors dump with lending and NPA provision calculations
- Monthly control dump reconciliation for loan balance matching
- DSA payouts service from accounts
- Reconciliation and tracking of insurance premium payments and income.
- Co-ordination with Finance and other functional teams
- Preparation & Review of the disclosures produced by the accounting team
- Ensuring that reporting is compliant with IFRS and Group reporting requirements
- Dealing with ad hoc queries from management, analysts, internal finance management reviews, and auditors
Prepare accounting & finance MIS, including daily reporting and dashboards ,Mid office – Receipt / Payment of borrowing / interest and bank statement accounting entries, Bank reconciliations of all treasury accounts, Arrange confirmation of all borrowings & bank balances,
Education & Experience:
  • CA with Company Secretary qualification
  • Minimum 3 years and related experience in a reputed corporate or NBFC
  • Sound knowledge of local market, industry trends in CV & CE industries & customer base
  • Be a self-starter with a demonstrated track record
  • Willingness to work and adapt to a fast growing & changing environment.
  • Ability to work independently, learn quickly and be proactive.
  • Ability to perform and work well under pressure; good analytical & troubleshooting skills.
  • Must possess strong English communication skills – verbal and written

Competencies & Skills:
  • Compliance & Corporate Governance
  • Ability to interact comfortably at all levels in the organization
  • Outstanding written and verbal communication skills, including presentation skills, in English
  • An energetic go-getter and creative individual with high work ethics
  • Ability to see the “big picture” and help implement the company's strategy as a team player
  • Proven ability to manage multiple projects/issues and stay focused
  • Self-motivated and willing to take responsibility
  • Proficiency in the use of MS Office applications – Word, Excel, PPT
  • Domain knowledge of accounts & tax
  • Strong analytical and interpretive skills
  • Strong interpersonal skills, customer focus and strong ability to communicate

About Us

The Volvo Group is one of the world’s leading manufacturers of trucks, buses, construction equipment and marine and industrial engines under the leading brands Volvo, Renault Trucks, Mack, UD Trucks, Eicher, SDLG, Terex Trucks, Prevost, Nova Bus, UD Bus and Volvo Penta.

Volvo Financial Services is the global financial solutions provider of the Volvo Group, supporting the Volvo Group brands with expert financial services. This includes providing customers and dealers with a full-range of offerings, such as financing, leasing, and insurance solutions. Our team of about 1,400 professionals are located in 45 countries worldwide. As a part of the Volvo Financial Services team, you will experience challenging assignments, gain international exposure, and interact with colleagues around the world in the Volvo Group.

We want to get to know you

Application Process


An email confirmation will be sent as soon as you submit your application. After this, it is still possible to update your personal profile.


If selected for an interview, you will be contacted with information about the following process steps: second interview, assessments and references.


All candidates will be notified when a final candidate is selected for the job. You can choose for us to keep your resume in our database and activate a search agent that will look for other jobs that match your profile.


When you begin your employment, you will receive an introduction to help you quickly become part of the team and start working with your tasks in the best possible way.


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