As the administrative Assistant to VP Sweden, you will be a member of the Powertrain Leadership Team (PLT) Sweden. You will play an important role in making our function run efficiently supporting the VP and PLT Sweden and to ensure that communication flows well to the team of about 850 people as we work in a dynamic and fast-paced environment.
The role has the responsibility to assist and support the Vice President for Powertrain Sweden with administrative tasks and representing Powertrain SE organization.What you will do:
You will work closely to the VP with planning and organizing the agenda. Coordination is really a key strength and you will be using it to assist in management meetings, coordinate AMG meetings for PE Sweden, strategy days and follow ups. You will be scheduling meetings, prepare agendas and identify, prioritize and surface topics and issues that requires VPs attention along with suggestions for mitigation or resolution.
You will manage the functional calendar rhythm, but also manage travel arrangements, administration and expenses reports.
Coordinating Leader dialogues and PE Sweden all employees meeting is included in your responsibilities. Also creating communication material across powertrain engineering function, for example presentation, newsletters, pods and film will also be a part of your role.
You will be member of PE Sweden Health and Wellbeing team. And you will be leading the PE Sweden assistant network, so collaborating with assistants and key stakeholders both inside PE and across Volvo Group will be a part of your role.
As assistant administration is a part of your role, for example administrate EBD orders, coding invoices, mailforms and Fieldglass. And approve in Faros and Origo.Who are you?
To be successful in this position you need to be service minded and experienced in handling a wide range of administrative duties and executive support. You will be working in a high pace international environment that requires you to be well organized, flexible, and able to cooperate from time to time with people in a global context.
We also want you to have:
For further information, please contact:
- Good judgment of priorities to organize and structure a wide range of issues in the most efficient way
- Ability to take ownership of the tasks
- Relevant education or experience from similar positions
- Fluent written and verbal English skills
- Excellent IT skills and ability to learn and use new IT tools and methods
- Experienced in senior stakeholder management, communication, and collaboration skills
- Proactive mindset and comfort with ambiguity to identify and solve issues
Lars-Inge Grahn, Vice President Powertrain Engineering, firstname.lastname@example.org
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