Accounting Specialist/Accounts Payable

Mission/Purpose of the Job

To ensure the accuracy and timeliness of all outgoing payments, as well as maintain all vendor records for the company.

Key Responsibilities/Accountabilities

• Obtain and verify documentation to process payment for accounts payable
• Verify incoming A/P batches for accuracy
• Perform required data entry functions processing A/P
• Print and distribute A/P checks on timely basis
• Ensure that policies and procedures are applied to payment processes
• Perform research and problem solving for vendor account reconciliation
• Provide reporting to upper management as required
• Safeguard physical supply of checks, restricting access
• Keep A/P records on file for easy access by accounting department
• Shred voided checks • File forms 1099 at year end
• Set up and maintain all vendor records including scanning Forms W-9, this helps with accuracy of Form 1099
• Post charges to truck records
• Review and approve expense reports and ensure the expenses are accurately coded and have sufficient documentation
• Review and approve branch petty cash reimbursement requests and ensure the accuracy of amounts and coding of petty cash expenses

Critical Competencies

• Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences
• Customer Focus: Building strong customer relationships and delivering customer-centric solutions
• Ensures Accountability: Holding self and others accountable to meet commitments
• Attention to Detail: Monitoring adherence to standards and actively checking for accuracy of data received or generated before passing it on (ATS definition)
• Instills trust: Gaining the confidence and trust of others through honesty, integrity and authenticity
• Drives vision and purpose: Painting a compelling picture of the vision and strategy that motivates others to action


Essential Educational and/or Training Qualifications and Certificates

• High School diploma I G.E.D.

Preferred Experience and Knowledge

• 1 - 3 years accounts payable experience
• Proficient in Accounts Payable system on AS400 system
• Knowledge of General Ledger system on AS400 system
• Knowledge of Microsoft Office

The Volvo Group drives prosperity through transport solutions, offering trucks, buses, construction equipment, power solutions for marine and industrial applications, financing and services that increase our customers’ uptime and productivity. Founded in 1927, the Volvo Group is committed to shaping the future landscape of sustainable transport and infrastructure solutions. Countless career opportunities are offered across the group’s leading brands and entities that share a culture of Trust, Passion, High Performance, Change and Customer Success. 

Arrow Truck Sales, Inc. is the leading retailer of used medium and heavy duty trucks in North America, with locations throughout the US and Canada. Since 1950, Arrow has built a solid reputation in the trucking industry by providing high-quality, pre-owned vehicles to customers who want to maximize the value of their purchasing dollars. Arrow Truck Sales, Inc. is part of the Volvo Group, a publicly held company headquartered in Gothenburg, Sweden.

Volvo Group North America is an Equal Opportunity Employer

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