Sales Administrator – Used Trucks

The main purpose of the position is supporting the Used department by ensuring smooth operations, including invoicing, creating orders, and maintaining accurate records. High levels of Administration Skills, accurate paperwork, and an effective filing system are required.

Job Objectives:

  • Process payments in compliance with financial policies and procedures.
  • Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data.
  • Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
  • Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
  • Facilitate payment of invoices due by sending bill reminders and contacting clients.
  • Generate reports detailing accounts payables status.
  • Assist with ad-hoc administrative tasks from time to time.
  • Build good supplier relationships, maintaining a professional reputation as an ambassador for VGSA.
  • To cooperate with Audit processes by providing verifying and valid documentation on request.

Qualification & Job Experience:

  • Matric Certificate or higher (With Accounting will be an advantageous).
  • 3 to 5 years’ experience in similar role.
  • Computer Literate, Microsoft excel and other invoicing system.
  • Knowledge of the Automotive Industry.
  • Exposure to a multinational organisation (desirable).

Job Related Skills:

  • Team player.
  • Confident and proactive approach anticipates issues and requirements.
  • Excellent organisational skills.
  • Good customer service skills.
  • Strong documentation skills.
  • Attention to Detail.
  • Mandatory SAP Knowledge.
  • Good telephone etiquette.
  • Able to work under-pressure.

Key Competencies:

  • A true team player with strong interpersonal skills – including excellent written and oral communication with the ability to communicate appropriately with all levels of management and colleagues.
  • Highly competent with digital & IT tools, including Office 365 and Volvo Group related systems.
  • Flexibility, energy, and time management skills with the ability to deal with changing deadlines and priorities and a Flexible approach to working hours.
  • Technical awareness of motor vehicles, analytical and administrative skills.
  • Ability to work as a team player within a busy department.
  • Able to work unsupervised and to strict deadlines.

Short listed candidates must complete and sign personal verification permission, consent and indemnity declarations, to inter alia perform reference, criminal, credit, qualification, vetting process (if applicable to position) and any other checks deemed necessary.

Volvo Group Southern Africa (Pty) Ltd is an affirmative action, equal employment opportunity employer. We encourage people with disability to apply.

We value your data privacy and therefore do not accept applications via mail.

Who we are and what we believe in
Our focus on Inclusion, Diversity, and Equity allows each of us the opportunity to bring our full authentic self to work and thrive by providing a safe and supportive environment, free of harassment and discrimination. We are committed to removing the barriers to entry, which is why we ask that even if you feel you may not meet every qualification on the job description, please apply and let us decide.

Applying to this job offers you the opportunity to join Volvo Group. Every day, across the globe, our trucks, buses, engines, construction equipment, financial services, and solutions make modern life possible. We are almost 100,000 people empowered to shape the future landscape of efficient, safe and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents with sharp minds and passion across the group’s leading brands and entities.

At Volvo Trucks you will be part of leading the way towards a sustainable transport industry. For nearly a century we have been innovating for people – to make life easier, better and safer. Driving progress is our promise to customers, to the industry and to society. At Volvo Trucks we share a curiosity to learn, we work with passion and we embrace change to stay ahead. Join us, together we move the world we want to live in. 

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Proceso de postulación


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